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02 Apr

5 Online Tools for SMBs to Improve Productivity

By: Sumit Balan

If you are running a small business, you will face daily challenges which are major productivity killers. Each day, you will be flooded with emails, phone calls, and meetings.Optimizing your time and staying organized can become overwhelming and sometimes impossible.

Smart use of powerful online tools can help you to improve your productivity and stay organized.There are plenty of tools available online, you just have to find the right tool for your business.

Here is my list of five online tools that will help you to manage your business effortlessly and increase productivity.

1. Slack

Slack is a messaging app meant for teams and workplaces which can be used across multiple devices and platforms.Team communication can be segmented in Slack by creating multiple channels/chat rooms for small projects.You can mention users, topics and get notified in your laptop or mobile to stay on top of everything at your organization.It has a search feature which enables you to look up information even if that information is inside of a document you have shared.It boosts the productivity of your team as it can be integrated with third-party apps and services such as Skype, JIRA, GitHub, and Airbrake. The most interesting feature I found in slack is that it enables you to share and test code snippets which increase productivity

2. Hubspot

Hubspot CRM is easy to use sales application for your small business. It arms you with the information and the tools needed for today’s modern sales process.You can manage sales pipeline with ease using Hubspot as you can do most of the sales process with a single click.You can add deals, assign tasks to team members to push those deals forward and track progress in your dashboard. You can add company and contact details and view all the communication history in one convenient place. You will be notified when a prospect opens your email which will help you to keep track of all the email communication with your prospects.

3 Xero

Xero is an online accounting software designed for small business.It helps you create professional recurring invoices, receive updates, pay bills, creates purchase orders and tracks sales & purchases.Its multi-currency feature will help you reconcile foreign currency accounts, with exchange rates updated hourly.The most interesting feature of the app is that it allows 500 plus third party app integration including inventory, invoicing, time tracking expenses and much more. Xero also has a mobile app which works with iPhone and Android will help you keep track of your invoices and bills on the move.

4. Trello

Trello is a web-based project management application that allows organizing your workloads. It allows you to set up boards, which can be assigned different tasks.Those tasks can be easily moved around, tagged with other users, add labels and checked off once completed.It gives you notifications about key milestones in the project which will help you keep track of ongoing projects.

5. Box

The box is an online file sharing and content management service for businesses.It provides cloud storage and files hosting for personal accounts and businesses.You can store any type of file online and easily access it from your computer, phone or tablet anytime, anywhere.You can securely share large files and confidential documents with a simple link, custom URL or a password protected link.You can sex expiration dates or delete links to remove access.With its Box syncing feature, you can easily access your files from your laptop even if you’re offline. You can easily edit files and preview any file type.With Box Note- which is a fast document creation tool you can take notes, create checklists and collaborate in real time.


It is all about what you and your organization need to be more organized and productive.By picking the right tools which suit your business will help you achieve just that.

If you have questions or, need help getting started with any of these tools, please feel free to get in touch with our Digital Team here.

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about the author
Sumit Balan

Sumit Balan is the Co-founder of InnoMind Technologies with over 12 years of experience in IT industry in various roles. As the MD and Chief Executive Officer (CEO) of InnoMind Technologies, he has a precise vision and provides an overall leadership and direction to the entire aspects of business.